Thanks to the coronavirus crisis, my 280-odd colleagues on the University of Texas School of Law faculty are valiantly struggling to transpose their years of classroom skill and content to the daunting digital realm of remote instruction using Zoom teleconferencing. Zoom has been a part of the University of Texas’ Canvas learning platform for less than 48 hours, and over 3,000 professors at UT Austin have just two weeks to be ready to teach via Zoom when some 40,000 students return from an extended spring break. That’s just the UT Austin campus. It’s closer to a quarter of a million students and 21,000 faculty in the whole UT system who face this unprecedented test of their resiliency. I’m deeply proud of how hard everyone is trying to rise to the challenge.
I’ve taught classes with Zoom for years, so apart from misplacing a window now and then, I find Zoom simple to use and navigate. In a modest effort to help my colleagues, I prepared a one-page cheat sheet. It might help anyone trying to use Zoom to navigate Law in the Time of Cholera, I mean, Coronavirus. You can download it here, and its text follows:
|HOW DO I:||Keyboard Shortcut – PC||Keyboard Shortcut – Mac|
|Mute All Participants’ Microphones||ALT+M||Command⌘+Control+M|
|Unmute All Participants’ Microphones||ALT+M||Command⌘+Control+U|
|Mute Host’s Microphone||ALT+A||Command⌘+Shift⇧ +A|
|Push to Talk When Muted||Space bar||Space bar|
|Pause or Resume Recording||ALT+P||Command⌘+Shift⇧+P|
|Begin Screen Sharing||ALT+Shift+S||Command⌘+Shift⇧+S|
|Pause or Resume Screen Sharing||ALT+T||Command⌘+Shift⇧+T|
|Toggle Host’s Video On/Off||ALT+V||Command⌘+Shift⇧+V|
|Switch to Gallery View||ALT+F2||Command⌘+Shift⇧+W|
|Previous/Next Group in Gallery View||PageUp/PageDown||Control+P/Control+N|
|End or Leave a Zoom Meeting||ALT+Q||Command⌘+W|
|Switch Between Open Applications*||ALT+Tab||Command⌘+Tab|
*Switching between open applications with the last shortcut is a quick way to get your bearings. For a complete list of shortcuts, click your profile picture in Zoom, then Settings>Keyboard Shortcuts. NOTE: Zoom shortcuts work when a Zoom screen is in focus. To enable a shortcut to work globally (from any application screen), check the box “Enable Global Shortcut” alongside that shortcut in Keyboard Shortcuts.
To Begin Screen Sharing: Click the green “Share” button on the meeting menu bar or type Alt+Shift+S (PC) or Command⌘+Shift⇧+S (Mac). When the Share window appears, select the source you wish to share. You can choose from among any screen (monitor), any running application, a whiteboard, or your iPhone/iPad.
If you want to share a PowerPoint presentation:
- Launch the PowerPoint slide show presentation.
- ALT+Tab (PC) or Command⌘+Tab (Mac) to the Zoom meeting window (with the menu bar at the bottom) and click “Share.”
- Check “Share Computer Sound” at the bottom left of the Share window if you want students to hear sound in your PowerPoint presentation.
- Select “PowerPoint Slide Show,” then click the blue “Share” button.
- To stop sharing, return to Zoom meeting window and click “Stop Share” or type ALT-S (PC) or Command⌘+Shift⇧+T (Mac).
If you want to share an iPhone or iPad screen:
- On your iPhone or iPad, connect to the same Wi-Fi network as the computer running Zoom.
- In Zoom, select Share>iPhone/iPad>Share.
- On your iPhone or iPad, select AirPlay(swipe down from top right corner for iOS 12 or newer or up from bottom for iOS 11 or older). Select Screen Mirroring>Zoom.
Hint: Share your iPhone or iPad camera screen when you need an impromptu document camera or to show a place or object or conduct an interview.
This article was originally published on the author’s blog, Ball in Your Court, and has been edited and reprinted with permission.
Craig Ball of New Orleans, Louisiana, and Austin is a Texas trial lawyer, computer forensic examiner, law professor, and noted authority on electronic evidence. He limits his practice to serving as a court-appointed special master and consultant in computer forensics and electronic discovery and has served as the special master or testifying expert in computer forensics and electronic discovery in some of the most challenging and celebrated cases in the U.S. A founder of the Georgetown University Law Center eDiscovery Training Academy, Ball serves on the academy’s faculty and teaches electronic discovery and digital evidence at the University of Texas School of Law. For nine years, he penned the award-winning Ball in Your Court column on electronic discovery for American Lawyer Media and now writes for several national news outlets. For his articles on electronic discovery and computer forensics, go to craigball.com or his blog, ballinyourcourt.com.